Use this procedure to balance your drawer and close out the day at the end of the day, after you have collected the day's payments.
Note All active days must be officially closed out in order to close out the month, and the year.
Tip The One Batch option is used to balance your batch. Print out the report, balance your drawer, and go back to the window to close the batch. The Close Batch check box is selected by default unless you choose All Batches which changes the Close Batch option to unavailable.
Tip If you have multiple employees using a single batch, select the One Batch and Pacs User options to see the monies posted by one user. (However, if Close Batch is selected when you generate the report, then the batch closes for all users.) After receiving the Balance Summary Report from all employees, the supervisor can generate a single report for all users and compare those totals with the totals on the reports given to them by the individual batch users. If discrepancies are found, reopened the batch if needed to correct them. A batch can be reopened if the balance date has not been reported to the entities and the day is not closed. If the day is already closed, a correction batch can be used in another day.
If you create multiple batches (such as Escrow, VIT, Refund, and Special Inventory in addition to regular collections, the user could run the report for the Batch Balance Date to see all those monies in all of the batches on that batch balance date.
Tip This option is generally not recommended. Generally, you should print out the report first and balance your drawer, then close the batch.
If you are having a problem getting your drawer or batch to balance with the Daily Balance Summary Report, you need to run the Daily Balance Detail Report.